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Invite Collaborators to Multiple Documents

If you have a lot of documents in Google Docs
and you need to collaborate with the same people on all of them, it’s
pretty tedious to open each document, go to the Share tab, enter the
email addresses and choose the right settings. Now you don’t have to do
this anymore, because there’s a new button in the file manager that
lets you invite people to collaborate on more than a single document:
it’s called “Share”.

It would be nice to automatically add a
certain group of people as collaborators for all the documents from a
folder, but that’s not currently possible.

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I know that I could have used this several times over the past year – I’m getting this ASAP and evaluating it!

Get A Read Receipt When Friends Open Your Email Message

If you are using Microsoft Outlook with Exchange Server, you can easily
request read receipts and get notified when your email is opened by the
recipient(s).

As such a tracking feature in not available in web email like Gmail,
Yahoo! Mail or the new Windows Live Hotmail, here’s an extremely
effective and free solution that works with every email program.

The service is called SpyPig
and it will instantly send you a notification when your email is read
by the recipient. The read receipt will also have other details like
the IP address of the recipient and the exactly number of times he or
she read your email.

Using SpyPig is simple – type your email address (where you wish to
receive the notification) and they’ll give you a small tracking graphic
that you have to embed in your outgoing Gmail message via a simple
drag-n-drop (just like the Gmail Smileys). That’s it.

Now if you are worried about sharing your email address , read our previous email read receipt hack that shows you how to construct your own SpyPig kind of solution using Google Analytics or Statcounter.

The SpyPig trick however works only with Rich Text or HTML email, not plain text.

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You've read the series, now get the E-Book! Special EXTRA material not included in the blog series, plus three FREE templates!! Templates included are Time Management Matrix, Goal worksheet, and The Completion Journal. Only $24.99 for the book!


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Upload Office Files to Google Docs From The Right Click Menu

Google Data team today released a new Windows client that lets you
easily upload multiple documents from the desktop to your Google Docs
account

Files can be uploaded to Google Docs via the right-click menu or through the drag-and-drop functionality.

Download the Google Docs uploader here or from the Google API Blog. It’s slightly buggy at the moment but still useful as you can push any file to Google Docs from Windows Explorer itself.

The other option for uploading a batch Office documents and PDFs to Google Docs is email.

Related: Keep My Documents Folder in Sync with Google Docs

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You've read the series, now get the E-Book! Special EXTRA material not included in the blog series, plus three FREE templates!! Templates included are Time Management Matrix, Goal worksheet, and The Completion Journal. Only $24.99 for the book!


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Empty Your Inbox with Gmail and the Trusted Trio from Gina at Lifehacker

Our favorite way to keep your email inbox empty is a simple, three-folder system we call The Trusted Trio.
However, if you’re using Gmail and want to keep a clear inbox, it’s
actually a duo. Here’s how to use two simple labels to consistently
empty your Gmail inbox.

You already know the Trusted Trio consists of three folders:

• Archive—for closed messages you may want to reference later.
• Follow Up—for messages you need to do something about and respond to.
• Hold—for messages you’re waiting on someone else to get back to you about.

Here’s the full rundown of the Trusted Trio.

If you’re using Gmail, however, things are a bit different. First of
all, Gmail comes with an archive area built in: click on the “All Mail”
link to see it. When you archive a message in Gmail (either by clicking
the Archive button, selecting the menu option or hitting the E key),
the message gets yanked out of your inbox and archived in the “All
Mail” view. That means there’s no need for the Trusted Trio’s Archive
folder. That is, you only need Follow Up and Hold buckets.

Since
we’re in Gmail, those buckets aren’t folders, they’re labels. If you’re
using labels other than Follow Up and Hold, you can sort Follow Up and
Hold at the top of your label list. I do this by prefacing each one
with an underscore, as shown. Several readers suggest numbering the
labels to get them to sort the way you’d like, i.e., (1. Follow Up, 2.
Hold.)

Of course, the whole point of the Trusted Trio is that you don’t need
a lengthy folder list to keep on top of what you’ve processed and what
you haven’t, but since you can give a single message more than one
label, that rule doesn’t apply as much in Gmail. Still, I recommend
relying on Gmail’s fabulous array of search operators to find stuff you need when you need it, rather than proactively labeling stuff in ways you’ll probably never need.

Do you keep your Gmail inbox empty? How do you do it? Let us know in the comments.

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You've read the series, now get the E-Book! Special EXTRA material not included in the blog series, plus three FREE templates!! Templates included are Time Management Matrix, Goal worksheet, and The Completion Journal. Only $24.99 for the book!


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